Paying in excess to the vendor – Do you allow this?
If you are the managing agent, the operational staff prepare all payment voucher manually and then you take it up into the system by your accountant, weeks later.
You will have this problem.
1. This is double work
2. The amount may be seriously bigger than this $60 in excess
3. You are giving your supplier a better cash flow
4. Additional work to undo the error
The correct way is to directly enter into the Realtimme Cloud payment system by the operational staff, and offset against any outstanding supplier invoice and print out a payment voucher directly
In this way, you will totally prevent overpayment
Writer : Choo Hong Peng,
Chartered Accountant,Singapore
Email : choohp@realtimme.net
19/11/2020