Request for quote and confirming a purchase order

Many a times, operation staff are requesting for quotes from new or existing vendors for ad hoc repairs or purchase of new parts or replacing existing tools or parts. It is made worst when they prepare the documents in their own drive and information is not shared out as how many RFQ sent or no follow up from another operation staff if this operation staff is away for several days.

Finance department will be the last to know only when receiving the vendor invoice and a lot of verification with the operation staff for clarifications. The whole process is very much disconnected.

We had recently added a purchase requisition and purchase order module that included approval processes via email with the authorised personnel to approval the purchases.

Your finance team will have a heads up of the coming purchases and the approval being documented to make the whole purchases verifiable and authenticated.

Contact us for more information via our sales WhatsApp +65 8148 8824 for more information.

Writer : Choo Hong Peng,
Chartered Accountant, Singapore
Certified ACTA trainer
Business Mentor
Email : sales@realtimme.net

12/10/2025

 

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